Adminstrative



Position Title: Administrative Assistant
Job Number: 500-01-001
Location: Crownsville, MD, 21032
Security Clearance: n/a
Credit Check: Required
Background Investigation: Required
Skill Testing: Required
Drug Testing: not required


Administrative Assistant: to provide secretarial and administrative support to an administrator or other agency staff.

Duties
Type manuscripts, correspondence, reports and other documents from corrected copy, rough draft, or oral instruction using Microsoft Word. Uses Microsoft Outlook software to schedule meetings and maintain supervisors’ calendars. Receives telephone calls and visitors and arranges for appointments and interviews. Interacts with public and private executives, professional staff, and the general public via telephone, Microsoft Outlook email, and in-person. Opens, sorts, reads and distributes incoming correspondence. Assembles, compiles and summarizes data into a concise form, and prepares reports. Maintains important and confidential records, schedules, expense accounts, and office supplies. Proofreads outgoing correspondence and reviews records for completeness and accuracy.

Knowledge, Skills, and Abilities – Expertise in using Microsoft Office software, including Word and Outlook. Knowledge of office practices, procedures and equipment. Knowledge of business English, spelling, punctuation and grammar. Ability to maintain records and prepare reports. Ability to maintain confidentiality of records, reports and other material. Ability to deal with officials, the public and co-workers in a courteous and tactful manner. Ability to communicate effectively.

Education and Experience - Education: Graduation from an accredited high school or possession of a high school equivalency certificate. Experience: Two to three years performing administrative assistant/secretarial or clerical work.